By completing the user registration form (creating a user account) you agree to be bound by the following terms and conditions ("Terms of Use").
1. Definitions
1.1 "User" means the individual who registers a user account and gains access to the Services provided by WorkforceTrack.
1.2 "Workspace" means a single service with a defined set of subscription terms and limited group of Users who are authorised to access the service.
1.3 "Services" means the web services, all the User's Workspaces, associated software, and other services related thereto provided to the User by WorkforceTrack in accordance with this agreement and with the characteristics and features as described at www.WorkforceTrack.com from time to time.
1.4 "Trial Service" means a Workspace or Service, provided free of charge, which is under development or evaluation and is marked 'trial', 'demo', 'free' or 'evaluation' (or a similar designation).
1.5 "Content" means all visual, written or audible data, information or material including, without limitation: documents, spreadsheets, text messages, form entries, web pages, and similar material, which are uploaded to, transferred through, publicly posted, processed or entered into the Services by the User.
1.6 "Web Site" means WorkforceTrack's web site at www.WorkforceTrack.com.
2. Services and License Grant
2.1 Subject to the terms and conditions of this agreement, WorkforceTrack hereby grants to the User a non-transferable, non-exclusive, non-sub licensable limited term right and license for the User to access and use the Services.
2.2 WorkforceTrack reserves the right to effect modifications to the design, operational method, technical specifications, systems, and other functions, etc. of the Services, at any time without prior notice.
2.3 The Services are normally available over the Internet around the clock. WorkforceTrack shall be entitled to take measures that affect the aforementioned accessibility where WorkforceTrack deems to be necessary for technical, maintenance, operational, or security reasons. The User is also aware and acknowledges that the User's access to the Internet cannot be guaranteed and that WorkforceTrack shall not be liable for deficiencies in the User's own Internet connections or equipment.
2.4 The User may grant other individuals' access to the User's Workspaces.
2.5 WorkforceTrack shall be entitled to retain subcontractors for the performance of obligations in accordance with this agreement. WorkforceTrack shall be liable for the subcontractors' work and services in the same manner as for its own work and services.
3. Trial Services
3.1 Trial Services are provided strictly "as is". The User may use a Trial Service in a manner consistent with the terms and conditions of this agreement, but WorkforceTrack may, at its own discretion, disable certain features of a Trial Service and enforce time limits on the User's right to use the same. In light of the fact that a Trial Service is provided free of charge, WorkforceTrack disclaims all warranties as set forth in this agreement and WorkforceTrack shall not be liable for any damages related to the User's use of a Trial Service.
4. User Obligations
4.1 The User shall comply with the security and administrative regulations as notified in conjunction with registration, by e-mail or in any other manner. The regulations are also available on the Web Site.
4.2 The User undertakes, in conjunction with registration, to provide correct information regarding the User's identity and a correct and legitimate e-mail address.
4.3 The User shall be responsible for the activities conducted through use of the Services and shall ensure compliance with national laws in conjunction therewith. All Content uploaded to, transferred through, publicly posted, processed or entered into the Services by the User shall be the sole responsibility of the User.
4.4 The User shall be responsible for monitoring its Workspaces and shall be liable vis-a-vis WorkforceTrack for ensuring that Content transferred to or handled within the Services which is processed by the User and/or individuals invited by the User does not infringe any third party rights nor in any other manner violates governing legislation, and that the User possesses such necessary licenses from third parties as may be required in order to process the Content/use the Services.
4.5 The User undertakes to use the Services in such a manner that such use does not prevent or disrupt other computer communications or mobile telephone communications or prevent or disrupt the equipment employed in order to provide and use the Services.
4.6 The User is aware and acknowledges that it is not permitted use the Services in order to gain material in violation of law or material which in any manner contravenes generally accepted practices.
4.7 The User undertakes not to use the Services in order to obtain material which per se or if sent to another party might injure the reputation of a third party, or in any manner which may result in the infringement of any third party's copyright, or which constitutes a dissemination of business secret, or may incite a third party to commit or participate in a crime, or may be understood as constituting a threat, or to use the Services in any other manner incompatible with the purpose thereof.
4.8 The User undertakes not to provide access to the Services to anyone else than individuals who have completed the registration form and thereby agreed to the Terms of Use.
4.9 The User is obligated to notify WorkforceTrack regarding any suspected breach of these provisions.
5. Ownership
5.1 WorkforceTrack shall hold title to all intellectual property rights and technical solutions or, in the alternative, shall possess a sole right to use the same. Such intellectual property rights and technical solutions may only be used by the User in the manner stated in this agreement. Under no circumstances shall the User or a third party acquire any intellectual property rights to the Services or to the software or technical solutions used in the Services, or to any trademark or any other business mark belonging to or used by WorkforceTrack. Access to the Services is licensed, not sold.
5.2 All Content uploaded to, transferred through, publicly posted, processed or entered into the Services by the User shall remain the sole property of the User or its respective legal owner. WorkforceTrack shall have no liability for such Content.
6. Personal Data, Privacy
6.1 In order for the User to be able to use the Services, the User must provide certain data to WorkforceTrack, including but not limited to full name, e-mail address and contact details. As provided in section 11, "Confidentiality", WorkforceTrack will not disclose to any third party any personal information pertaining to the User. Upon request, the User has the right to access the personal data related to the User. The User also has the right and the obligation to rectify such data. Further information may be obtained by contacting the data controller, WorkforceTrack at the following address:
Finnet Limited
15 Kings Avenue
Bromley
BR1 4HN - UK
Email: support@WorkforceTrack.com
Phone: +44 (0) 207 096 0114
Fax: +44 (0) 208 313 0711
6.2 In addition, in order for the User to be able to use the Services, the User must also allow WorkforceTrack to store and retrieve session information on the User's end terminal equipment, through the use of "cookies". The purpose of such storage and retrieval of information is to enable the necessary login/logout procedures used in the Services and to ensure that unauthorised persons do not gain access to the Services.
6.3 According to the Personal Data Act (1998:204), WorkforceTrack must obtain the consent of the registered persons (i.e. the User) to the processing of the relevant personal data by WorkforceTrack.
6.4 According to the Electronic Communications Act (2003:389), WorkforceTrack must obtain the consent of the registered persons' (i.e. the User) to the purpose of storage and retrieval of information on the registered persons' end terminal equipment.
6.5 By accepting this agreement, the User explicitly consents to (a) the collection and processing by WorkforceTrack of personal data as described above, (b) the storage of such data until the user account is terminated by the User, and (c) the storage and retrieval of information on the User's end terminal equipment as described above.
6.6 WorkforceTrack shall adopt reasonable measures to protect the privacy of the User. WorkforceTrack's information gathering and dissemination practices are set forth in the Privacy Statement applicable from time to time, which is available on the Web Site.
7. Security, Passwords, etc.
7.1 WorkforceTrack shall not be responsible for loss or distortion of Content forwarded electronically in or through the Services where such is not due to the negligence or intentional acts of WorkforceTrack.
7.2 The User shall ensure that identities, passwords, and equivalent obtained by the User in conjunction with registration are stored and used in a secure manner and cannot be accessed and thereby used by third parties. The User shall be liable for any unauthorised use of the Services. WorkforceTrack shall have no liability for any loss or damage arising from the User's failure to comply with these requirements.
7.3 Where it is suspected that any unauthorised person has become aware of the user identity and/or password, the User shall immediately inform WorkforceTrack thereof.
7.4 The User shall be liable for losses or damage incurred by WorkforceTrack where the User intentionally or negligently reveals the user identity/password to a third party or where the user identity and password otherwise become known to an unauthorised party, unless the User notifies WorkforceTrack immediately upon suspicion that such has occurred.
7.5 After WorkforceTrack has been notified of a suspicion that an unauthorised person has become aware of the user identity/password, the User shall be liable for WorkforceTrack's acts or omissions only where the User has acted with intent or gross negligence.
7.6 WorkforceTrack shall adopt reasonable measures to ensure that the security of the Services meet relevant industry standards. WorkforceTrack's security measures are set forth in the Security Policy as applicable from time to time, which is available on the Web Site.
8. No Warranty
8.1 To the extent permitted by law, WorkforceTrack expressly disclaims all warranties with respect to the Services, whether express or implied, including without limitation, fitness for a particular purpose, accuracy or reliability of results from use of the Services, that the Services will meet specific requirements, that the Services will be uninterrupted, completely secure, free of software errors, or that defects and deficiencies in the Services will be corrected.
9. Limitation of Liability
9.1 The User shall not be entitled to damages or other remedies in the event of disruption of operations or errors that impede Internet data communications.
9.2 In the event third-party claims are brought against WorkforceTrack as a result of the use of the Services, the User shall hold WorkforceTrack harmless in respect of such claims.
9.3 WorkforceTrack shall not be liable to the User in the event of distortion or loss of data or other defects or deficiencies in provided Services that are due to WorkforceTrack. Errors must be notified by the User in accordance with WorkforceTrack's instructions as issued from time to time.
9.4 WorkforceTrack's liability in accordance with this agreement is limited to SEK 0 (nil). Under no circumstances shall WorkforceTrack be liable for direct or indirect losses, loss of profits or anticipated savings, loss of revenue, loss of data, or claims for compensation from third parties.
10. Force Majeure
10.1 WorkforceTrack shall be released from liability in damages and other sanctions where the User's access to the Services is prevented or rendered materially more onerous due to circumstances beyond WorkforceTrack's control and which it could not have reasonably foreseen. Such force majeure events include, inter alia, labour conflicts, lightning, fire, decisions of public authorities or other public regulations, errors in another operator's network, delays in services from subcontractors due to events as stated above, general scarcity of transport, goods, or energy, or other similar circumstances.
11. Confidentiality, etc.
11.1 WorkforceTrack undertakes not to disclose to any third party, or otherwise make available, information received by WorkforceTrack from the User within the scope of this agreement. "Third party" in this section shall not mean the Users who have access to the same Workspace, unless the Users' authorisation and access to the Workspace is specifically restricted by the User. This confidentiality obligation shall not apply to such information as WorkforceTrack can demonstrate became known to WorkforceTrack other than pursuant to this agreement or which is in the public domain. Nor shall the duty of confidentiality apply where a party is obligated to provide information pursuant to legal provisions, public authority regulations or court orders. The duty of confidentiality shall remain in force notwithstanding the termination of this agreement.
11.2 WorkforceTrack shall be entitled to review Content which is publicly posted through the Services' web publication features. WorkforceTrack also reserves the right to analyze usage patterns in an aggregated form.
11.3 Except for Content mentioned above and other than pursuant to the User's instructions, legal provisions, public authority regulations or court orders, WorkforceTrack shall not be entitled to review Content processed by the User via the Services.
12. Amendments
12.1 WorkforceTrack reserves the right to amend the terms and conditions of this agreement at any time without prior notice. The User shall be informed of such amendments by e-mail or through the information being made available on the Web Site.
13. Term of agreement and Termination, etc.
13.1 This agreement shall enter into force upon acceptance by the User of these terms and conditions through execution of this agreement online in conjunction with registration. This agreement shall remain in force for an indefinite term until such time that all Workspaces and the user account are closed.
13.2 Upon termination of a Workspace or this agreement, WorkforceTrack shall not be responsible for the Content generated within the scope of the Workspace in question or the Services. Accordingly, the User must ensure that the User possesses the necessary back-up copies, etc. of the Content that the User desires to retain.
13.3 Upon the active termination of a Workspace by the User, WorkforceTrack shall be entitled to immediately delete and destroy all Content within the scope of the Workspace. In the event of expiration of the subscription term of a Workspace and in the absence of the User's renewal of the same, WorkforceTrack shall be entitled to delete and destroy such Content thirty (30) calendar days following the expiration date.
13.4 Upon termination of a Workspace or this agreement for any reason, WorkforceTrack shall be entitled to and undertakes to permanently delete and destroy all copies of the User's Content related thereto within a timeframe reasonable relating to the back-up and administrative procedures applied by WorkforceTrack from time to time.
13.5 Sections 9 and 11 shall survive any termination of this agreement.
14. Access Restrictions, Premature Termination
14.1 WorkforceTrack shall be entitled, with immediate effect, to disable the User's access to a Workspace or to the Services or to prematurely terminate this agreement where: (a) the User uses the Services in a manner that entails the perpetration of a crime; (b) the User uses the Services in a manner that occasions losses or the risk of loss for WorkforceTrack or any third party; (c) the User uses the Services in a manner that violates WorkforceTrack's security or administrative regulations; (d) it may be reasonably assumed that continued dissemination of Content violates governing law; (e) the User uses the Services in a manner whereby the User utilises resources or seeks unauthorised access to WorkforceTrack's systems which are not intended for the User; or (f) the User otherwise fails to comply with the above and such breach of contract is material.
15. Assignment
15.1 WorkforceTrack shall be entitled, in whole or in part, to assign its rights and obligations under this agreement to a company within the same de jure or de facto group of companies as WorkforceTrack without the User's prior consent.
15.2 The User shall not be entitled to assign his/her rights or obligations under this agreement.
16. General Provisions
16.1 This agreement has been prepared in English language and the same shall be controlling in all respects. Any non-English versions of this agreement are provided solely for accommodation purposes.
16.2 If any provision of this agreement is declared unenforceable for any reason, the remainder of this agreement will continue in full force and effect, and the unenforceable provision shall be amended to the extent possible and permitted by law to achieve as nearly as possible the same intent and economic effect as the original provision.
17. Governing Law and Disputes
17.1 This agreement and the ensuing relationship between WorkforceTrack and the User shall be construed in accordance with, and governed by, the laws of England.
17.2 All disputes relating to this agreement shall be adjudicated in London, England, with the District Court of London as the court of first instance.
Version 1.0, June 2007
